The Importance Of An IT Lifecycle Replacement Plan For Small Businesses

Small companies and NGOs constantly struggle to balance their demand for new IT assets and their limited operational resources. Consequently, executives must create and implement a well-managed lifetime replacement (LCR) strategy for their IT equipment that achieves the maximum degree of performance while making the most use of their limited resources. However, planning and implementing an IT lifecycle replacement strategy is not easy. Small businesses should rely on managed IT services Virginia Beach to ensure seamless implementation. 

Why is IT Lifecycle Replacement crucial?

Lifecycle Replacement is a planned procedure for acquiring, maintaining, and replacing IT assets such as personal computers, workstations, servers, printers, handheld devices, displays, and other critical IT gear to ensure optimal performance and user productivity.

Your business will be able to mitigate the adverse effects of outdated or poorly functioning technology as well as decrease the cost of time and resources spent fixing items by establishing and implementing an efficient lifecycle replacement strategy. Your firm will significantly improve efficiency and cost reduction if you implement a thorough LCR strategy. 

Furthermore, by devoting time and effort to researching, acquiring, and maintaining the most up-to-date technology in a purposeful, timely manner, your company will enjoy the advantages of happier workers who use high-performing IT resources. According to studies, workers who are happy with their equipment and workplace are 13-20 percent more productive.

Typical IT Equipment Replacement Timelines  

While it’s advisable to speak with IT solutions and managed services professionals to determine when your IT assets should be updated, it’s also useful to review some common IT inventory replenishment timeframes.

Technology experts recommend upgrading desktop PCs every 5-8 years, while you should replace laptops every 3-5 years. Standalone LCD displays generally last at least ten years before they need to be replaced.

Printers and copiers should be changed every ten years, while you should only use leased equipment for three years. Every five years, network printers must be replaced.

Based on the complexity of the applications utilized and the requirement to upgrade, you should update operating systems, cell phones, and other portable devices every 3-5 years.

Servers need to be replaced every 3-5 years, despite the fact that they are becoming less common as more applications, tools, and services migrate to the cloud.

IT Equipment Reassignment

As part of LCR, your organization will need to develop and implement a strategy for managing and reassigning obsolete and undesired equipment. Although each company’s IT requirements for its diverse workforce are unique, experts advocate following a fundamental approach to repurpose and degrade IT assets in order to maximize their worth. The 3-5 year mark, which is the usual time most accountants use to depreciate IT equipment for tax purposes completely, is a significant statistic your company leadership should keep in mind.

For sophisticated users whose jobs need the quickest and most powerful technology, your company should look to upgrade equipment around this time. Administrative employees and those working in fields such as accountancy, manufacturing, management, sales, and research are examples of these sorts of users in most businesses.